Travel Reimbursement Quick Reference Guide
Please use this guide a quick reference. If you have in depth questions around a specific expenses including dollar limits and how to request reimbursement, please refer to our full Travel Reimbursement Procedures page.
|
Expense Type |
Reimbursable Expense? |
Gift in Kind Credit? |
Notes |
|---|---|---|---|
| Ticket |
Yes |
Yes |
Air, rail, bus |
| En route costs |
See list below |
||
|
Expense Type |
Reimbursable Expense? |
Gift in Kind Credit? |
Notes |
|---|---|---|---|
| Point of public transport arrival in IA to Grinnell |
Yes |
Yes |
|
| Home in IA to Grinnell |
Yes |
Yes |
|
| Home outside IA to Grinnell |
Yes |
Yes |
|
Expense Type |
Reimbursable Expense? |
Gift in Kind Credit? |
Notes |
|---|---|---|---|
| From home in IA to Grinnell |
Yes |
Yes |
$.14/mile for gift in kind and tax deduction. Standard mileage rate found on the College accounts payable web page for reimbursement. |
| From home outside IA to Grinnell |
Yes |
Yes |
|
Expense Type |
Reimbursable Expense? |
Gift in Kind Credit? |
Notes |
|---|---|---|---|
| En route |
No |
No |
|
| In Grinnell |
No |
Yes |
Provided by the College. Can be paid by volunteer for gift in kind recognition. If a volunteer elects to find housing outside of that provided by the College, it may not be reimbursable. |
|
Expense Type |
Reimbursable Expense? |
Gift in Kind Credit? |
Notes |
|---|---|---|---|
| Baggage fee (1 bag per trip, both ways) |
Yes |
Yes |
|
| Parking fee for personal car at public transport terminal |
Yes |
Yes |
|
| Mileage for use of personal car to/from home to public transport terminal |
Yes |
Yes |
$.14/mile for tax deduction and gift in kind. Standard mileage rate found on the College accounts payable web page for reimbursement. |
| Taxi, ferry, subway, train, shuttle from home to terminal |
Yes |
Yes |
|
| Tolls |
Yes |
Yes |
|
| Rental Car Fuel |
Yes |
Yes |
|
| Trip cancellation insurance |
No |
No |
|
| Food/drink |
No |
No |
|
| Wi-Fi and Cell Phone Charges |
No |
No |